School Management Software - PRISMA Systems

School Software

Introduction

The school software contains all requirements that are essential to managing a school. It is complete in functionalities and easy to learn and operate. It can work in a networked environment where it connects to all teachers and users within or in a standalone computer. In a networked environment teachers can be able to mark exams online for their classes and students. It has an integrated real time financial accounting system that includes fee managements.

SMS service can be used by parent to enquire on school fees balance and student performances.

It can be scheduled to send messages automatically to teachers or parents on special occasions or alerts. It can also be used ad hoc to broadcast to parents and board members on important events and dates.

It is available for primary and secondary schools or as combination of both.

Managing Classes

ELCEN groups classes together into groups from where subjects and exams can be attached. It is possible for each class stream within a group to have different subjects and exams, and therefore subjects are also attached at class stream level. It is however, made easy in such a way that the subjects can be built or copied from the class group. The diagram below explains relationship between class groups, class streams and the flexibility therein.

Overall

Detailed

Class Management has the following main menu options:-

1. Class by Class Group Approach
2. Class Students Approach
3. Class Daily Attendance
4. Class Subjects – Attaching subjects to individual class stream
5. Class Exams – Attaching exams to individual classes
6. Time Template – Possible time table arrangement by class group
7. Time Tables by Class
8. Building Time Table Data Analysis – very necessary to analyse teacher schedules

Fee Payment

Fees are defined for each class group. Payments can be by student or bulk worksheet journal that captures payments done through banks or M-PESA. Each student’s fee payment is tracked and outstanding balances reports can be produced.

School After Payment, Sample receipt

Time Tables

Time table making has been simplified with many on screen tricks. Once class time tables have been created, teacher’s time tables are automatically created and each teacher can have his/her own time table. Teacher overloading reports are also available.

Teacher’s Timetable

sample Screens

ELCEN Icon Menu

Student Profile

Modules

It has the following modules:

A) Register Master for Teachers and Students

1. Personal Details
2. Passport Photos
3. Contacts and Relatives
4. Discipline and Punishment Details
5. Free lance notes that can be used for
   • End term comments for students
   • Academic qualification for teachers
   • Behaviour, Merits, Awards
   • General information that needs to be known
6. Wait List – Record as they come
7. Past students and teachers are archived and details can be viewed

B) Class Management

1. Class Students List
2. Daily Attendance
3. Subjects & Exams
4. Online Result Markings and Rankings
5. Time Tables & Time Management
6. SMS inquiries and Message Schedules
7. Internal Messaging for teacher exchanges

C) Fee Management

1. Maintains Fee Structure by Class Groups
2. Includes Transport Fees by Student
3. Generates Due Fees & Balances
4. Collecting Daily Fees
5. Collect Fees by Batch Journals
6. Fee Deposits from Banks
7. Import Fees From Excel
8. Fee Statements for Students

D) Library Management

1. Maintain Library Item Details
2. Lend and Receive Back
3. Stock Library (Stationery can be Included)
4. Issue stationery to Students
5. Stock Taking
6. Maintain Publisher and Author Lists
7. Import Books, Acquisition and Stock Taking Sheets

E) Inventory Management

1. Maintain Item Details
2. Stocking & Replenishing
3. Issuing Statutory Stationery to Students & Teachers
4. Selling Snacks, Toiletries, Uniforms, Books and etc
5. Stock Taking
6. Asset Register

F) Ledger Accounting

1. Ledger Journals & Transactions Entry
2. Recurrent Transactions
3. Import from Excel
4. Account Reconciliation
5. Asset Register
6. Budgeting

G) Reporting

Ledger Reports

1. All standard Reports
2. Income & Expense Statements
3. Balance Sheets and Trial Balances
4. Transaction Reports
5. Many Others

School Reports

1. Subjects & Exam Results
2. End of Term Reports
3. Class Room reports
4. Library Reports
5. Inventory Reports
6. Student & Teacher Reports

Feel and Looks

User friendly:-

• Windows based with consistent interface throughout its modules.
• Common tasks are grouped by user menus.
• Learn one window and know all approach.

Capacity: No limit to

• Number of Users, Students, Teachers or Staff Members
• Number of Classes Streams
• Number of Subjects or Exams
• Amount of Current and Historical Data

Security:

• Database Passwords
• Passwords and Users Restricted to Grouped Roles
• Teachers Can be Restricted to Own Classes
• Access to Data and Windows restricted to Grouped Roles

Downloads

Right-click link below and choose "Save Link As..." to save the download to your computer

1. School System

2. Over View PPS

2. PPT Presentation

3. PDF Presentation