Sales and Inventory

Introduction

ZANAS is a stock and sales inventory system that is easy use and learn. It is real time and has perpetual inventory – that is stock balances are calculated as they are received, transferred or sold. It is integrated with G/L accounting at real time and financial reports can be produced at any time. It is suitable for small/large inventories.

Stock Items

ZANAS item master stores information details of the items in the inventory. The items in the inventory can be material, services or monetary representations. The inventory is grouped into main and subgroups. These groups are defined by you to fully represent your wares.

Item Code

Item code or the stock unit code is most important thing in the inventory and uniquely identifies your inventory items. It can be numeric, alphabetical or a combination of both. Barcode and the item code can be the same ir different depending on your ZANAS configuration.

You define your item codes in a way that will enable quick search or friendly to some types of barcodes. Some barcode can only be numeric and you might make your code to be a combination of 3 digit group code, 3 digit sub group and four or more numeric digits to represent the actual item.

When you are searching your inventory, making transactions, filling orders, filtering or searching reports, item codes really come in handy. Instead of typing descriptions that can be hundreds of characters long, and hard to distinguish at a glance, you can use items codes of only few characters or numbers in length.

Sales

ZANAS tracks credit and cash sales with unique order numbers. Sales returns are also tracked in the same way. The sale is made as in the illustration below.

Purchasing

ZANAS Purchase management encompasses the following:-

  1. Defining supplier and maintaining their details
  2. Buying items in cash
  3. Buying items in credit
  4. Returning supplied items that are damaged or wrong type
  5. Paying creditors

ZANAS tracks credit and cash purchases with unique order numbers. Purchase returns are also tracked in the same way. Following is one way of doing purchasing.